68th Annual PBCTCO Convention Vendor Attendee Registration

This form is for Vendor Booth Attendee Registration for the

68th Annual Ontario Building Trades Convention.

Vendor Booth Attendees and support staff.

Thank you for supporting the Ontario Building Trades upcoming Convention. As such, we would like to confirm your Vendor Booth staff during our workshop day and Convention. Below will be all of our Convention information.

SCHEDULE:

This schedule is tentative and could change closer to Convention. The official schedule will be populated closer to the event date and will be viewable here.

Wednesday October 15, 2025

10:00AM – 12:00PM Workshop

12:00PM – 1:00PM Lunch for all workshop participants

1:00PM – 3:00PM Workshop

5:30PM  – 9:30PM Reception

Thursday October 16, 2025          

10:00AM  – 4:30PM Convention Session Day 1

Friday October 17, 2025

8:00AM  – 12:00PM Convention Session Day 2 (*Delegates Only)

For Vendor Attendee Registration, please fill out the details for each attendee, including if they will be attending our Welcoming Reception on October 15th. Accurate numbers are required for food and beverage counts.

Once the Vendor Attendee Registration has been completed and submitted, an email confirmation will be sent to you containing a ticket with a QR code. Have this confirmation ready for onsite registration. Should the registration need to be modified, contact us directly at the contact information listed below.

Each Vendor will be allowed 1-3 attendees to staff their booth. It is recommended that Vendors staff their booth with 2 people.

If your booth requires an outlet, please let us know in your registration, and we will try and prioritize an outlet for you. Please note that we will try our best to accommodate where possible, but it will not be guaranteed. Remember to pack your own extension cord and/or power bar as these will not be provided onsite.

The booth tables will be approximately 6-8ft long, and each vendor will have 1 table with 2 chairs.

SET-UP/TEARDOWN DETAILS & FAQ:

• Booth Set-Up on Tuesday

  Tables will be available in the pre function area by 8 am.  They can come anytime and tear down when they are finished (Friday at noon).  They must all be able to carry their items in without assistance. The bellman cannot assist as they are strictly for hotel guests. If they cannot carry their items in, they must contact the hotel to load in through our dock.

  
  

• Booth Set-Up on Wednesday

  We encourage vendor attendees to set up their booths anytime between 11:00am and 4:00pm during the Wednesday Workshops. Booths will be located in the main Convention hallway and will remain securely locked overnight, so your materials will be safe.

  
  

• Staffing Your Booth on Wednesday

  While you’re welcome to staff your booth during the Workshop sessions on Wednesday, there is no expectation to do so. Use this time as needed to get set up or familiarize yourself with the Convention space.

  
  

• Late Arrivals and Thursday Booth Set-Up

  If you’re arriving late on Wednesday or prefer to set up your booth on Thursday morning, we recommend doing so between 7:45am and 9:30am. This way, you’ll be ready to engage with attendees before the Opening Ceremony in the main Ballroom.

  
  

• Viewing Convention Proceedings (Thursday Only)

  Vendor attendees will have the opportunity to view convention proceedings in the main ballroom on Thursday. However, please note that the expectation is for vendors to staff their booths most of the day to connect with attendees.

   

• Friday Session for Delegates Only

  The Convention session on Friday will be reserved exclusively for Delegates. Access to the main Ballroom will be restricted.

  
  

• Booth Tear-Down on Friday

  Vendors may begin dismantling their booths on Friday between 10:30am and 11:00am, as the Convention will officially wrap up at 12:00pm. Ontario Building Trades staff will be on-site until around 1:00pm to assist with any final needs.

SHIPPING PROCEDURES

Items shipped directly to Caesars Windsor should be delivered at least 4 days prior to your event. Please notify the Convention Services Office of the forthcoming shipment - 519-985-2822 or by email: sheath@caesarswindsor.com. Shipments can be accepted Monday – Friday from 8 am – 4 pm.

Shipments should be addressed:

Caesars Windsor, Dock # 5

Attention – Sue Heath, Convention Services Manager

377 Riverside Dr. East

Windsor, Ontario

N9A 7H7

***Please indicate name of conference, contact name and dates ***

The conference spaces are open to all ages and are accessed independently and separate from our gaming environment. NO INDIVIDUAL UNDER THE AGE OF 19 WILL BE ALLOWED ACCESS TO THE GAMING AREA.

OTHER DETAILS:

• We encourage all of our Vendors to join in our Welcoming Reception, held on Wednesday October 15, 2025, at 5:30pm. The Reception is being held in Augustus 27, located at the 27th floor of the Augustus Tower in Caesars Windsor.

• The Hotel booking details are available here. Our group booking code is APC1010 should you run into issues. The Group Block Deadline is September 16, 2025.

CONTACT US:

If you have any questions, or need to modify your registration, do not hesitate to contact us at 416-679-8887 or info@ontariobuildingtrades.com.